When you need to maintain paper records for auditing purposes, you may need to consider hiring a records storage company. These companies have massive warehouses where they are able to store all of your records out of the way and securely. This means you do not have to have clutter in your office space, and you also don’t have to worry about providing security for your confidential documents since the storage company will do this as well, but what should you look for in a record storage facility in Houston Texas?
Secure Storage
A record storage company should provide security for your documents. This is especially important for businesses in industries such as banking where sensitive customer data such as social security numbers may be stored on paper documents. Losing these documents could lead to a massive breach of customer information. This is why you should check into the company’s security before hiring them.
Climate Control
Paper documents degrade over time if stored improperly. The biggest causes of this degradation are heat and humidity, but a good document storage company will offer climate controlled storage. This will keep your documents from getting damaged by environmental factors and will keep them safe for a long time.
Disaster Preparation
In the event of a natural disaster or fire, you want to be sure that your document storage company has a plan to keep your documents safe and secure. You will need to ask about this when interviewing companies and see if their solution holds up to other companies in the area.
Finding the right document storage company is an important step to growing your business when you no longer have the space required to store your documents yourself. This will also keep them from being damaged over time from natural degradation and possible water and mold damage from being stored in a damp area.
